You’ve just found the perfect grant for your organisation’s next big project, but as you dive into the application, doubts start to creep in. Thoughts like:
“Our work isn’t good enough to secure this funding”
“What if I make a mistake?”
“Maybe this is just a waste of time…”
Before you let these doubts take over, take a deep breath. Grant writing doesn’t have to be an overwhelming experience. With the right approach, you can craft a compelling application that speaks to funders and elevates your project.
Here are 10 top tips to guide you through the process and give your application the best chance of success.
Many funding bodies discard up to 30% of submissions because they simply don’t meet the eligibility criteria. Imagine wasting precious hours on an application that doesn’t even get reviewed! Before you start, carefully check that your organisation and project meet the eligibility criteria.
Tip: If the eligibility criteria aren’t clear, contact the funding body for clarification. This not only saves you time but also opens a dialogue with the funder—always a good move.
High-quality submissions take time. Rushing through an application the week before the deadline often results in overlooked details, rushed budgets, or weak narratives. Give yourself at least 4-6 weeks to prepare. This allows time for revisions, gathering documents, and developing a solid project outline.
Tip: Set internal deadlines. For instance, aim to have your budget ready two weeks before the actual deadline so you can refine other sections.
Don’t wait until the last minute to start hunting down supporting documents like annual reports, financial statements, or letters of support. Having all the required materials ready before you start writing ensures a smooth process and prevents last-minute panic.
Tip: Keep a “grants folder” that stores all essential documents in one place. This will make future applications even easier. The Grant’d platform makes it easier for you to organise yourself, check out our features and see how it can lighten your load.
It’s crucial to know not just what you need, but what the funder values. Research their priorities and motivations for funding. Look at past grant recipients to see what kind of projects resonate with them.
Tip: Check the funder’s annual report or website for strategic priorities. Align your project with these priorities to make your case stronger.
Whenever possible, try to speak with a representative from the funding body. Funders often appreciate proactive organisations and may offer invaluable advice that you wouldn’t get from just reading the guidelines.
Tip: When contacting a representative, keep your communication professional, and don’t be afraid to ask for clarity on funding priorities or eligibility. Building a relationship now could also benefit future applications.
When writing your application, remember that the person reviewing it knows nothing about your project. They might be reviewing hundreds of applications, so make sure yours stands out by being clear and concise.
Tip: Use the “what, why, how, and impact” framework for your project. Clearly explain what your project is, why it’s important, how you’ll execute it, and what impact it will have.
Backing your claims with data and community endorsements can significantly strengthen your application. This might include relevant statistics, surveys, or letters of support from key community members or beneficiaries.
Tip: If your project addresses a societal issue, look for government statistics or reports that highlight the need for your project. This gives weight to your argument and demonstrates a clear need.
A clear, well-constructed budget shows funders that your project is feasible and that their money will be well spent. Be thorough, realistic, and transparent. Include quotes where necessary and outline all other sources of funding.
Tip: Break down each cost line by line and ensure that it aligns with your project description. If your project involves hiring staff, ensure those costs are clearly outlined in both the budget and narrative.
Grant applications often feel bureaucratic, but that doesn’t mean they need to be dry. Let your passion for the project shine through! Funders want to know that they’re supporting people who care deeply about their mission.
Tip: Use evocative, but not overly flowery language. If the application allows for it, consider including a video or photo that brings your project to life.
Once your application is complete, don’t hit “submit” just yet. Revise your work with a fresh set of eyes. Have someone unfamiliar with the project read it—they may catch inconsistencies or areas that need more clarification.
Tip: Leave at least 2-3 days between finishing your first draft and doing your final revisions. This gives you the mental distance needed to see mistakes or unclear sections.
Even if your first few applications aren’t successful, don’t be discouraged. Every grant round is competitive, and there are usually far more applicants than available funding. Use feedback from unsuccessful applications to improve your next submission.
Tip: Use the Grant’d platform to keep tracking of your grants where you can log each application, the outcome, and any feedback. This will help you improve your strategy and stay organised.
By following these updated tips, you’ll be able to craft a grant application that not only presents your project’s value but also aligns perfectly with the funder’s priorities. It’s not just about ticking boxes; it’s about telling a compelling story that resonates with the reader and demonstrates the impact your project will have.
In the world of grants, preparation, passion, and persistence are the keys to success. So, start early, stay organised, and don’t be afraid to show funders why your project deserves to win!
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